12/30/2023 0 Comments Amending minutes before approvalMinutes, and then at the current meeting, rescind the incorrect motion and replace Time for the clerk to improve the minutes, or, approve the past meeting To call a special meeting to approve the minutes and hear the tape, or provide Have time in a meeting to set the record straight? I think a solution could be This brings up another question for me: Why does the board not However, you would need to consult AG opinions andĬourt cases or an attorney to see if there has been any leniency on this. Since it says the group shall make corrections at the next meeting, it doesn’t Part 1 – MCL 15.269 appears to me as though the group violated OMA What has created issues with adopting the meeting minutes? Have as many questions for you as answers! The minute are a record of what was done, not what was said. Situation 3: There is a recording and the recording shows that the minutes do not accurately reflect what was said but the board refuses to consider changing the minutes to accurately reflect what was saidĪny information you can provide would be greatly appreciated Situation 2: There is a recording and the recording shows that the minutes do not accurately reflect what was said and the board agrees with this Situation 1: There is no recording of the meeting to verify what was said but the member or members feel strongly that the minutes are inaccurate What is the normal proceedure for handling the following situations: For example, a member states that the motion as stated in the minutes is not what was said at the meeting and is inaccurate or misleading. Hypothetical example 3: relates to a situation where a board member or a few board members feel that the dreaft minutes do not accurately portray what was said or what happened at the meeting. The board makes a motion to approve the minutes with the addition of the information. Hypothetical example 2: relating to the draft minutes lacking detail to which the board feels is important: As in in the example above, the board feels that the draft minutes are lacking details that are important and decide that the additional information about what transpired at the meeting should be added. Can a motion to approve the minutes with the inclusion of the word or information be made, or is there a different procedure for doing this? The draft minutes are presented for approval at the next board meeting and the members agree that a pivotal word or detail was left off the draft and that it should be added to make the motion comply with what the members thought was actually said. Hypothetical example 1: relating to what the draft minutes state was said in a MOTION : Assume that a motion is somewhat complex, was not pre-written and not read word for word exactly how the motion would appear in the minutes. What is the proper procedure if the draft minutes lack a important detail or word in the motion which alters it meaning from what was stated in the motion at the meeting. Part 2 of the question regarding minutes relates to corrections and additions to the draft minutes and how to properly make these changes. Is this an appropriate action or is there another way to accomplish this? Hypothetical example: Members of the board found numerous deficiencies and errors within the minutes that would take up too much time to handle that night and would need more time to look at so the board decided to deny the acceptance of the draft minutes (or not approve, or postpone approval, etc) and have corrections and additional information added to the draft and brought to the next meeting for approval. Part 1, if the minutes are not approved at the next meeting and instead are tabled to the following meeting to give the board more time to propose changes, does that violate the statute? I also read that if minutes are not "approved" at the next meeting then the draft version is then approved. The OMA provides that the public body shall make any corrections in the minutes at the next meeting after the meeting to which the minutes refer and make approved minutes available for public inspection within 5 business days after the meeting at which the minutes are approved by the public body. I have reviewed the answers available and have some questions that do not seem to be addressed yet I am hoping to get some guidance on making corrections to meeting minutes.
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